Christmas Holidays & Staff Leave
With Christmas fast approaching, we thought it timely to share some of our tips and advice for managing this holiday period and staff leave requests.
There are different rules for different types of leave so understanding your obligations as an employer makes it easier to work out leave entitlements and approve leave – leading to happier, more productive employees.
At a glance all employees are covered by the Holidays Act (2003). Basically, that Act requires you to keep accurate records of all employee’s hours, what they have been paid for these hours, entitled leave and taken leave. There are also other leave entitlements, such as sick, bereavement & domestic violence leave.
So how does Christmas & New Year affect me and my team?
When a public holiday falls on a day your employee would usually work, they’re entitled to a paid day off, no matter how long they’ve been working for you. If they agree to work anyway, you must:
- pay them at least time and a half, or
- give them another paid day off later (a day in lieu)
If the public holiday falls on a Saturday or Sunday (Boxing Day, 26 Dec, and 2 Jan 2021 both fall on Saturdays this year) then employees who don’t normally work will have the following Monday as their paid public holiday, which is known as Mondayisation. However, if your employees work weekends as well as Mondays, they don’t get both days paid as public holidays, just the one.
It is also important to understand what your employees are entitled to, especially those who work irregular or part-time hours, and how to calculate their leave payments and the options you have on how you calculate these. Given there are a few variations we suggest you search the above website for direction.
The last thing you want is a costly dispute with an employee.
As a business, and an employer, I suggest you bookmark the website www.business.govt.nz. It not only gives you guidelines on Hiring and Managing people it also has some great information, along with tools & resources, on business, how to grow, doing business online and so on. Their monthly newsletter also keeps you up to date with the latest tips, advice and news.
As a farmer, Christine understands our business and how farmers and growers operate.
We use Rural Accountants to provide a full accounting service to an orcharding partnership which operates a number of orchards with a wide spread of varieties and management systems. Rural Accountants are always timely and accurate, and their annual financial accounts are extremely easy to understand and very grower-friendly.
Rural Accountants is a real asset to our business.
The team at Rural Accountants pretty much manage all our administrative tasks for the group including payroll and tax planning, ensuring we don’t pay any more than necessary. They are at the forefront of technology and have helped us get up and running with Xero and Figured which is much more efficient than the way we used to work.
Christine is very knowledgeable, great to deal with and knows our business well. She is also a sheep & beef farmer so knows the industry really well and understands our needs.
Rural Accountants keeps us on track through strategic and forward planning meetings throughout the year. Christine knows our business inside out so she can deal with our questions instantly.
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I used to work out my GST and process it manually which would take me at least a full day every two months. Angelina then set up reconcilliations rules and other quick tools, and showed me how to do all my reconcilliations and process my GST returns through Xero which now takes me no time at all!