Preparing for Changes to the Trusts Act
Many clients who have Trusts will be aware that this Act comes into force in January 2021. We are currently ensuring all the records are up to date for any Trust where Whakatane Trustee Services Ltd (which is Rural Accountant’s Trustee Company) is an independent trustee.
To ensure that any clients who have a Trust are aware of their duties under the new Act we have detailed here a summary of the Duties of Trustees from a recent seminar we attended.
Talking to many of our clients who have trusts, it has been interesting to note that many have decided that the need for their Trust no longer exists and they have decided to wind the Trust up. If you have a trust and would like to discuss this with us, give Christine a call or email .
SUMMARY OF THE DUTIES OF TRUSTEES
- Know terms of the trust
- Act in accordance with terms of trust
- Act honestly and in good faith
- Act for the benefit of the beneficiaries or to further the permitted purpose of the trust
- Exercise powers for proper purpose
- General default duties:
- General duty of care
- To invest prudently
- Specific default duties:
- Not to exercise power for own benefit
- To consider exercise of power
- Not to bind or commit trustees to future exercise of discretion
- To avoid conflict of interest
- Not to profit
- To act for no reward
- To act unanimously
Trustees must keep core documents, including:
- Trust deed/terms of trust
- Variations made to trust
- Records of trust property
- Records of trustee decisions
- Written contracts entered into by trustees
- Accounting records/financial statements
- Appointment, removal, discharge trustees
- Letter of memorandum of settlor wishes
- Other documents necessary for administration of the trust
- Documents from former trustees
Trustees must notify basic trust information, including:
- Presumption that trustees must make available to every beneficiary or representative of a beneficiary the basic trust information:
- The person is a beneficiary
- Name and contact details of trustees
- Ongoing changes to trustees
- The right of the beneficiary to request a copy of the trust deed and trust information
- Before giving information, trustees must consider the factors in Section 53 of the Act
Section 53 - Procedure for deciding if presumption applies
- Nature of beneficiary's interests and likelihood of receiving trust property
- Confidentiality of information
- Expectations and intentions of the settlor when the trust was created
- Age and circumstances of beneficiary
- Age and circumstances of the other beneficiaries
- Effect on the beneficiary of giving information
- Effect on the trustees, other beneficiaries and 3rd parties of giving the information
- For family trusts, the effect on relationships within family, between trustees and beneficiaries
- In trusts where large number of beneficiaries, practicality of giving information out to all
- Practicality of imposing restrictions or safeguards on the use of information e.g. undertakings
- Practicality of giving information in redacted form
- The nature and context of the beneficiary request
- Any other factor that the trustee reasonably considers is relevant to determining whether the presumption applies
Information Requested by Beneficiaries
- Presumption that trustees must, within a reasonable period of time, give a beneficiary or representative of a beneficiary the trust information that person has requested.
- Before giving information, trustee must consider the factors in Section 53 of the Act
Other Points to Note
- Term of a trust - extended to 125yrs
- Age of majority - now 18yrs
- Delegation - some trustee functions
- Special Trust Advisors
- Appointment and removal of trustees
- Review of trustee decisions
- Alternative Dispute Resolution
As a farmer, Christine understands our business and how farmers and growers operate.
We use Rural Accountants to provide a full accounting service to an orcharding partnership which operates a number of orchards with a wide spread of varieties and management systems. Rural Accountants are always timely and accurate, and their annual financial accounts are extremely easy to understand and very grower-friendly.
Rural Accountants is a real asset to our business.
The team at Rural Accountants pretty much manage all our administrative tasks for the group including payroll and tax planning, ensuring we don’t pay any more than necessary. They are at the forefront of technology and have helped us get up and running with Xero and Figured which is much more efficient than the way we used to work.
Christine is very knowledgeable, great to deal with and knows our business well. She is also a sheep & beef farmer so knows the industry really well and understands our needs.
Rural Accountants keeps us on track through strategic and forward planning meetings throughout the year. Christine knows our business inside out so she can deal with our questions instantly.
What Our Customers Think
I used to work out my GST and process it manually which would take me at least a full day every two months. Angelina then set up reconcilliations rules and other quick tools, and showed me how to do all my reconcilliations and process my GST returns through Xero which now takes me no time at all!